Time to Nominate

The Election of new Club Officers is only a month away. Please consider taking on a role this year. It is a wonderful experience, being part of the team. If you are not ready to take on a full role, you might like to act as an assistant to someone else - or an experienced member might like to assist someone performing a role for the first time.

If you are interested in nominating for a role, speak to the current  Executive Officer to find out what it entails.

Here is a brief overview of the Executive Roles.

 CLUB OFFICER ROLES

PRESIDENT
Attend club officer training day (held in June & February.)
Attend and vote at District Council meetings and Conferences (or authorise a club member to do so.)
Make sure guests are warmly welcomed. Speak with them before & after meeting.
Open & close meetings.
Oversee plan to achieve Distinguished Club programme goals.
Encourage members to acheive their goals.
Chair executive meetings.

VICE PRESIDENT EDUCATION
Attend club officer training day (held in June & February.)
Attend and vote at District Council meetings and Conferences (or authorise a club member to do so.)
Prepare programme for meetings
Track members progress
Initial speaker's Records of Assignments & submit award applications to World Headquarters.
Explain Toastmasters programme to new members
Assign mentors for new members
Attend club executive meetings

VICE PRESIDENT MEMBERSHIP
Attend club officer training day (held in June & February.)
Follow up on guests, new members, & members not attending meetings.
Greet guests and give them information on Toastmasters. Get them to fill in information sheet about themselves.
Help prospective members to fill in membership application form, collect their fees and submit it to World Headquarters.
Keep membership list up to date.
Speak with fellow members to determine if their needs are being met.

VICE PRESIDENT PUBLIC RELATIONS
Attend club officer training day (held in June & February.)
Promote the club via local newspapers, posters in shops, etc.
Announce upcoming events.
Greet members & guests.
Attend club executive meetings.

SECRETARY
Attend club officer training day (held in June & February.)
Send new Club Officer list to World Headquarters within 10 days after election.
Handle club correspondence.
Keep Club files, minutes, resolutions & correspondence.
Record & read meeting minutes.
Greet members & guests.
Attend club executive meetings.

TREASURER
Attend club officer training day (held in June & February.)
Provide bank with new signatures.
Prepare & send dues statements by August 15 / February 15
Collect & send dues to World Headquarters by Oct1 & April 1
Work with VPM to contact members who have not paid dues.
Pay accounts as due.
Keep records of financial transactions.
Present written & verbal reports quarterly.
Submit club accounts for audit.
Attend club executive meetings.

SERGEANT AT ARMS
Attend club officer training day (held in June & February.)
Maintain Club equipment & keep adequate number of supplies.
Provide milk, tea, coffee.
Arrange room for meeting (Everyone helps)
Make sure lectern is in place, voting slips distributed, etc.
Greet visiting Area Governor etc & escort them to the President.
Ensure meeting starts on time.
Collect and tally votes for awards.
Greet members & guests.
Attend club executive meetings.  

You can find more information on the Toastmasters International Website.